Office Services Administrative Assistant

About Atrium:

Client Overview:

Our client is a global real estate investment, development, and operating firm headquartered in New York City. The company develops, owns, and manages premier office, residential, and mixed-use properties in major cities worldwide, known for high-quality design, operations, and workplace environments. Our client is seeking a polished and highly detail-oriented Office Services Administrative Assistant to support the Director of Office Services at the firm’s headquarters.

Salary/Hourly Rate:

$30/hr – $32/hr

Position Overview:

This Office Services Administrative Assistant role is central to workplace operations, maintaining an office environment that reflects the company’s reputation for excellence. The position combines administrative support with facilities coordination, making it ideal for someone who thrives in fast-paced settings, enjoys organizing complex workflows, and takes pride in maintaining an exceptional office environment. The role provides strong exposure to employees and leadership across the firm, offering a great networking opportunity for internal mobility.

Responsibilities of the Office Services Administrative Assistant:

• Perform regular office walkthroughs to ensure a clean, organized, and well-maintained environment.
• Identify and report maintenance or repair needs, coordinating service requests through internal channels as needed.
• Liaise with vendors, building management, and service providers to ensure the timely completion of facilities tasks.
• Maintain conference rooms, common areas, and shared spaces in a presentation-ready state.
• Provide comprehensive administrative support to the Director of Office Services, including scheduling and documentation.
• Track and manage maintenance requests, vendor work orders, and ongoing facilities projects.
• Assist with operational meetings and document office walkthrough findings.
• Coordinate workplace logistics such as conference room setups, deliveries, and daily operational needs.
• Foster a professional and approachable office presence, communicating effectively with employees and executives.
• Uphold professional standards in attire and conduct consistent with company culture.

Required Experience/Skills for the Office Services Administrative Assistant:

• 2 – 4 years of experience in administrative support, office operations, or facilities coordination.
• Strong attention to detail with proactive problem identification.
• Excellent organizational skills and ability to manage multiple priorities simultaneously.
• Comfortable engaging with senior executives and external vendors.
• Professional demeanor with strong interpersonal and communication skills.
• Ability to bring structure and efficiency to dynamic operational environments.

Education Requirements:

• Bachelor’s degree is required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO