Accounts Payable Specialist

Our client, a well-known, community-based non-profit organization, is looking for an Accounts Payable Specialist to join their team based out of Tampa, FL. This is an incredible opportunity for an Accounts Payable Specialist to join a rapidly growing company with a fantastic mission. The Accounts Payable Specialist must be technically strong, collaborative, and highly organized with an extreme attention to detail.

Salary/Hourly Rate:

$22/hr – $27/hr 

Position Overview:

The Accounts Payable Specialist will report directly to the Senior Accountant and work between various systems. This is a fast-paced and high-volume Accounts Payable Specialist position that provides extensive exposure to the functions of accounts payable, general ledger accounting, and much more.

Responsibilities of the Accounts Payable Specialist:

• Responsible for accurately preparing, processing, and maintaining the accounts payable activities of the company.
• Expense management, including coding, processing, and reconciliation of corporate credit card accounts and spending.
• Provide management with a monthly vendor invoice report for KPI analysis and reporting.
• Review the AP Aging report each month and reconcile any discrepancies.
• Review invoices for accurate coding to the general ledger per approved budget.
• Verify that invoices are accurate by mathematically checking the invoice for accuracy and matching the invoice and packing slip to the purchase order (where applicable).
• Assure that invoices are paid promptly.
• Verify that all check numbers are properly accounted for and that unused checks are properly secured.
• Determine that the accounts payable system is closed on an accurate and timely basis each month and that all totals are in balance. 
• Prepare cash expense reports for each check run that agrees to unpaid invoices.
• Maintain vendor records, obtain needed documentation (W-9, W-8 contact information, change of address, etc.), and submit changes to be made to the accounting system as necessary.
• Ensure that IRS Form 1099s are prepared as needed at the end of the year.
• Ensure company policies and procedures are being adhered to as they pertain to accounts payable.

Required Experience/Skills for the Accounts Payable Specialist:

• 0 to 2 years of accounting experience (internships included).
• Highly proficient in Microsoft Excel (v/h-lookups, pivot tables, formulas, sum if).
• Ability to meet deadline requirements and communicate effectively with non-accounting staff.

Preferred Experience/Skills for the Accounts Payable Specialist:

• Accounts payable processing experience is highly preferred.

Education Requirements: 

• Bachelor’s degree in Accounting or Finance is highly preferred but not required.

Benefits:

• Medical, dental, and vision (Single/Family) provided.
• 401K with company match contribution.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO