Accounts Payable Specialist

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client, a well-established, nationally recognized corporation headquartered in Midtown Manhattan, is seeking an experienced Accounts Payable Specialist to join its Finance team. The company operates in a fast-paced, high-volume environment and is known for its innovation, operational excellence, and collaborative culture.

Salary/Hourly Rate:

$25/hr – $30/hr

Position Overview:

The Accounts Payable Specialist will be responsible for managing the full-cycle processing of a high volume of invoices and payments. This role plays a vital part in ensuring vendor relationships are maintained and financial operations remain timely and accurate. The ideal candidate will bring strong organizational skills and a high level of attention to detail.

Responsibilities of the Accounts Payable Specialist:

• Process 300 – 500 invoices weekly, including PO and non-PO invoices.
• Review, verify, and match invoices with purchase orders and receiving documents.
• Code invoices accurately to the appropriate GL accounts, departments, and projects.
• Manage 3-way and 2-way matching processes for inventory and service-related payables.
• Prepare and process weekly check runs, ACH, and wire transfers.
• Monitor the AP inbox and respond to internal and vendor inquiries promptly.
• Reconcile vendor statements and resolve discrepancies independently.
• Assist with month-end closing by preparing AP accruals and reporting on aging.
• Maintain W-9s and support 1099 year-end processing.
• Coordinate with procurement, receiving, and department heads on invoice approvals.

Required Experience/Skills for the Accounts Payable Specialist:

• 3+ years of accounts payable experience in a high-volume environment.
• Strong knowledge of full-cycle AP processes.
• Experience with ERP systems (e.g., SAP, Oracle, NetSuite, or Workday).
• Excellent time management and organizational skills.
• High attention to detail and ability to meet tight deadlines.
• Proficiency in Microsoft Excel.

Preferred Experience/Skills for the Accounts Payable Specialist:

• Experience in a large corporate finance department or shared services environment.
• Familiarity with expense management platforms such as Concur.
• Exposure to SOX compliance or internal audit procedures.

Education Requirements:

• Bachelor’s degree in Accounting, Finance, or Business is required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO