Accounts Payable Specialist

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client has an incredible opportunity for an Accounts Payable Specialist to join a rapidly growing company with a fantastic mission. The Accounts Payable Specialist must be technically strong, collaborative, and highly organized with an extreme attention to detail.

Salary/Hourly Rate:

$20/hr – $24/hr

Position Overview:

The Accounts Payable Specialist will join a cohesive Accounting department, reporting directly to the Senior Accountant, and working between various systems. This is a fast-paced and high-volume Accounts Payable Specialist position that provides extensive exposure to the functions of accounts payable, general ledger accounting, and much more.

Responsibilities of the Accounts Payable Specialist:

• Responsible for accurately preparing, processing, and maintaining the accounts payable activities of the organization. 
• Expense management, including proper coding, processing, and reconciliation of corporate credit card accounts and spending.
• Provides management with a monthly vendor invoice report for KPI analysis and reporting.
• Reviews the AP Aging report each month and reconciles any discrepancies.
• Reviews invoices for accurate coding to the general ledger per approved budget.
• Verifies that invoices are accurate by mathematically checking the invoice for accuracy and matching the invoice and packing slip to the purchase order (where applicable).
• Assures that invoices are paid promptly. 
• Verifies that all check numbers are properly accounted for and that unused checks are properly secured.
• Determines that the accounts payable system is closed on an accurate and timely basis each month and that all totals are in balance.  
• Prepares cash disbursement report for each check run that agrees with the unpaid invoices.
• Maintains vendor records, obtaining needed documentation (W-9, W-8 contact information, change of address, etc.) and submits changes to be made to the accounting system as necessary.
• Ensures that IRS Form 1099s are prepared as needed at calendar year-end.
• Ensures company policies and procedures are being adhered to as they pertain to accounts payable.

Required Experience/Skills for the Accounts Payable Specialist:

• 0 to 2 years of accounting experience (internships included).
• Highly proficient in Microsoft Excel (v/h-lookups, pivot tables, formulas, sum if).

Preferred Experience/Skills for the Accounts Payable Specialist:

• ERP software experience.

Education Requirements:

• High school diploma is required.
• Bachelor’s degree is preferred.

Benefits:

• Medical.
• Dental.
• Vision.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO