Accounts Payable Specialist

Our client, a reputable, 100+ year old family-owned organization, is seeking an Accounts Payable Specialist to join their team based in South Tampa, FL. This is an incredible opportunity for an Accounts Payable Specialist to join a multinational organization that produces some of the best products in their industry. The Accounts Payable Specialist and company policy require the ability to work onsite daily.

Salary/Hourly Rate:

$28/hr – $34/hr (OT eligible)

Position Overview:

The Accounts Payable Specialist will join a cohesive A/P Department, reporting directly to the Accounting Manager, and working across multiple entities. This is an involved and detailed Accounts Payable position that requires extensive knowledge within intercompany transactions, vendor management, POs/invoices, and multi-entity accounting.

Responsibilities of the Accounts Payable Specialist:

• Receives, processes, verifies, and reconciles invoices, including verifying approval on all invoices and checking requisitions across multiple entities (intercompany).
• Processes and enters 200 – 250 invoices per week.
• Codes invoices in alignment with the annual operating budget and to the appropriate business unit.
• Familiar with the Chart of Accounts structure and layout, including a strong understanding of debits and credits.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Manages difficult vendor situations, responds promptly to vendor needs, solicits vendor feedback to improve service, responds to requests for service and assistance, and meets commitments.
• Ensures credit is received for outstanding memos.
• Demonstrates a knowledge of A/P month-end accruals and processes (W9/1099).
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by scanning and electronically filing documents.
• Ensures sales taxes are not included or paid on invoices.
• Protects the organization’s value by keeping information confidential.

Required Experience/Skills for the Accounts Payable Specialist:

• Bilingual in Spanish is required.
• 3 to 5+ years of full-cycle Accounts Payable processing and vendor management experience.
• Proficient in Microsoft Excel (v/h-lookups, pivot tables, formulas, sum if).
• Proficient in using ERP and accounting systems, expense and reporting tools for Accounts Payable.
• Ability to meet deadline requirements and manage multiple projects simultaneously, set priorities, identify, and address problematic situations.

Preferred Experience/Skills for the Accounts Payable Specialist:

• Experience supporting the LATAM regions.

Education Requirements:

• Bachelor’s degree in Accounting, Finance, or Economics is not required, but it is highly preferred.

Benefits:

• Medical, dental, and vision (single/family) provided.
• 401(K) with company match contribution.
• Generous PTO policy.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO