Administrative Assistant

Our client is a global investment firm that constructs long-term portfolios spanning both traditional and alternative asset classes. They are currently seeking an Administrative Assistant to join their team.

Salary/Hourly Rate:

$55k – $75k

Position Overview:

The Administrative Assistant supports a wide range of administrative and business operations functions. This role requires a polished professional with strong interpersonal skills and proven experience handling sensitive and confidential information. The position involves daily interaction with employees and management across all levels of the organization.

Responsibilities of the Administrative Assistant:

• Heavy calendar management. 
• Schedule and organize appointments, conference calls, and events, in-house and external meetings. 
• Coordinate logistics for various events and meetings. 
• Organize all phases of extensive travel arrangements, including air, hotel, and ground transportation, providing organized, detailed travel itineraries. 
• Assist with tracking and documenting all business expenses via Concur Expense Reports. 
• Heavy phone management  
• Producing various communications, including letters, memos, presentations, and reports.

Required Experience/Skills for the Administrative Assistant: 

• Executive-level Administrative Assistant experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent attention to detail and customer service skills.
• Ability to multitask in a high-pressure environment.

Preferred Experience/Skills for the Administrative Assistant:

• Financial or Professional Services work background is a plus.

Education Requirements:

• Bachelor’s degree is required.

Benefits:

• Medical, dental, and vision insurance.
• Short and long-term disability insurance.
• Life insurance.
• Flexible spending accounts.
• Commuter benefits.
• Paid time off.
• 401(k) plan with employer matching.
• The Firm also supports global philanthropy via a charity program and volunteer day.
• A variety of wellness and social events.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO