Conference/Scheduling Administrative Manager

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a leading medical society dedicated to accelerating the advancement of healthcare through multidisciplinary collaboration, education, and advocacy. Core activities of our client are focused on leading scientific discoveries, advancing professional development, impacting global health, and transforming patient care. They are seeking a Conference/Scheduling Administrative Manager to join their team on a temp-to-perm basis.

Salary/Hourly Rate:

$35/hr – $40/hr (Temp)
$80k – $90k DOE (Perm)

Position Overview:

The Conference/Scheduling Administrative Manager will perform all functions related to logistics and planning for international conferences, special events, leadership summits, and day-to-day meetings. The Conference/Scheduling Administrative Manager is the liaison between their clients and vendors, as well as event spaces, working closely year-round. They will be responsible for planning all executive-level meetings.

Responsibilities of the Conference/Scheduling Administrative Manager:

• Management of yearly international Conference logistics – vendor sourcing, floorplan requests, audio/visual needs, temp event staffing, furniture rentals, catering, signage, etc.
• Oversee all hiring, training, and orientation for employees working events.
• Responsible for all registration information.
• Inventory and database management for all events and guests.
• Liaise with stakeholders and check in weekly.
• Direct managerial support to the Director and team on all aspects of yearly event planning.
• Budget tracking and invoice reconciliation on a corporate level.
• Contract negotiations for meeting space and venue booking.
• Post-event summary report compilation.

Required Experience/Skills for the Conference/Scheduling Administrative Manager:

• 5 years of meeting planning experience. 
• Ability to manage several projects at once and work well under pressure.
• Ability to manage all end-to-end aspects of meeting and event planning.
• Familiarity with contracts and negotiation experience.
• Strong written/oral communication.
• Experienced with Microsoft Excel on an intermediate-advanced level.
• Willingness to travel approximately 1 – 2 times a quarter, up to 30 days annually.

Preferred Experience/Skills for the Conference/Scheduling Administrative Manager:

• 2 years of “city-wide” events management. 
• Medical or nonprofit background.

Education Requirements:

• Bachelor’s degree in a related field is required.

Benefits: 

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO