Executive Assistant

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client, a well-established media and communications agency known for its creative culture and high-profile clientele, is seeking a savvy and adaptable Executive Assistant to support senior executives. The agency is based in Midtown Manhattan and operates at the intersection of media, branding, and corporate communications. If you are a polished and motivated Executive Assistant with a passion for media and communications, this Executive Assistant opportunity offers a front-row seat to high-impact work and senior-level strategy.

Salary/Hourly Rate:

$40/hr – $45/hr Depending on experience

Position Overview:

The Executive Assistant will provide executive-level support to leadership across business development, strategy, and client management. The ideal Executive Assistant is highly organized, personable, and experienced in working in fast-moving, deadline-driven creative environments. The Executive Assistant will play a pivotal role in helping senior leaders stay focused, efficient, and prepared as they manage multiple client accounts and initiatives.

Responsibilities of the Executive Assistant:

• Manage complex calendars and ensure executives are prepared for meetings, presentations, and client calls.
• Coordinate domestic and occasional international travel arrangements, including itineraries and logistics.
• Draft and proof internal communications, client decks, and meeting recaps.
• Handle expenses, reconcile budgets, and assist with client billing coordination.
• Field communications from clients, partners, and media contacts with professionalism.
• Organize internal team meetings, creative briefings, and off-site planning sessions.
• Maintain confidentiality and anticipate the needs of executives with a proactive approach.

Required Experience/Skills for the Executive Assistant:

• 5+ years of experience as an Executive Assistant in an agency, creative, or communications environment.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong communication and writing skills, with high attention to detail.
• Ability to remain composed and adaptable in a fast-paced, client-facing setting.
• Strong organizational skills and ability to manage multiple competing deadlines.

Preferred Experience/Skills for the Executive Assistant:

• Previous experience in media, public relations, or marketing industries.
• Familiarity with presentation tools (e.g., Keynote, Canva, Adobe Acrobat).
• Understanding of agency workflows and timelines.
• Experience supporting executives in both business and creative roles.

Education Requirements:

• Bachelor’s degree is required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
• Exposure to high-profile client accounts and brand work.
• Dynamic office culture with a mix of structure and creativity.
• Opportunities for growth in executive support or client operations.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO