Executive Assistant

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a fast-growing startup in the commercial real estate sector, specializing in innovative property solutions. They are currently looking to add an Executive Assistant to their team. The company values agility, collaboration, and professional development. Employees thrive in a dynamic, entrepreneurial environment.

Salary/Hourly Rate:

$30/hr – $35/hr

Position Overview:

The Executive Assistant will provide high-level administrative and business support to the principal, ensuring efficient operations and effective time management. Support includes document management, project coordination, financial and contract administration, travel logistics, and process improvement.

Responsibilities of the Executive Assistant:

• Manage and maintain executive schedules, including meetings and appointments.
• Coordinate travel arrangements and logistics.
• Prepare, review, and organize documents, reports, and correspondence.
• Support project management and track deliverables.
• Assist with financial statements, invoices, and contract administration.
• Conduct research and compile data for presentations and decision-making.
• Facilitate communication between the principal and internal/external stakeholders.
• Implement and improve office systems and processes.
• Prepare agendas and arrange catering for meetings.
• Greet visitors and determine access to the principal.
• Supervise and train lower-level clerical staff as needed.
• Maintain records management and filing systems.
• Attend meetings and record minutes.
• Provide clerical support to other departments.
• Interpret and set up administrative policies and procedures.
• Review workflow and recommend improvements.
• Process payroll information and support HR functions.
• Coordinate office services, including budget preparation and personnel issues.

Required Experience/Skills for the Executive Assistant:

• Minimum of 3 years of experience in executive support or administrative roles.
• Proficiency in word processing, spreadsheet, database, and presentation software.
• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience in travel logistics and calendar management.
• Attention to detail and accuracy.
• Ability to coordinate multiple projects simultaneously.
• Problem-solving and process improvement skills.

Education Requirements:

• Bachelor’s degree in Business Administration, Real Estate, or a related field is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO