Executive Assistant

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client, a globally recognized finance and investment firm with a fast-paced, high-performance culture, is seeking a polished and experienced Executive Assistant to provide critical support to senior leadership. Known for its collaborative environment and industry excellence, the firm offers a unique opportunity for an Executive Assistant to operate at the highest level within the finance space.

Salary/Hourly Rate:

$90k – $95k

Position Overview:

The Executive Assistant will act as a strategic partner to top-level executives, managing complex scheduling, handling confidential communications, and coordinating across departments. The ideal Executive Assistant is highly professional, thrives under pressure, and has prior experience supporting leadership in the finance sector. This is a fast-moving role with visibility and influence, ideal for a career Executive Assistant seeking long-term growth.

Responsibilities of the Executive Assistant:

• Provide day-to-day executive administrative support to C-suite and senior leadership.
• Manage multiple calendars, prioritize meetings, and coordinate internal and external engagements.
• Handle confidential communications, board materials, and executive-level correspondence.
• Book and manage global travel logistics, including flights, hotels, and ground transportation.
• Prepare polished presentations, reports, and talking points for meetings and events.
• Liaise with clients, investors, and internal stakeholders with professionalism and discretion.
• Track key initiatives and assist with project deadlines, deliverables, and follow-ups.
• Submit expense reports and reconcile transactions accurately and on time.
• Support planning and coordination for executive offsites, meetings, and investor events.
• Anticipate shifting priorities and proactively support executive needs.

Required Experience/Skills for the Executive Assistant:

• 5+ years of Executive Assistant experience within financial services, investment, or banking environments.
• Proven ability to manage complex executive workflows and competing priorities.
• Exceptional organizational, communication, and time-management skills.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint.
• High level of discretion, sound judgment, and confidentiality in a high-pressure setting.

Preferred Experience/Skills for the Executive Assistant:

• Background in private equity, investment banking, or asset management.
• Experience supporting board members, investors, or senior-level clients.
• Familiarity with CRM systems and financial or investor-facing documentation.
• Ability to thrive in a fast-paced, metrics-driven, performance-oriented culture.

Education Requirements:

• Bachelor’s degree required.

Benefits:

• Atrium’s Benefits Package available, upon eligibility.
• Opportunity to transition into a permanent Executive Assistant role.
• Exposure to strategic initiatives and senior leadership decision-making.
• High visibility with firm leadership and investor base.
• Collaborative, professional environment with long-term growth potential.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO