Executive Assistant

Our client is a mission-driven organization focused on impactful community initiatives. The company fosters a collaborative and inclusive work environment where employees are encouraged to grow professionally while making a difference. They are now looking for an Executive Assistant.

Salary/Hourly Rate:

$90k

Position Overview:

The Executive Assistant plays a vital role in supporting senior leadership and ensuring seamless daily operations. As an Executive Assistant, you will manage schedules, coordinate meetings, and handle confidential communications. The Executive Assistant is responsible for preparing reports, organizing travel arrangements, and maintaining efficient office workflows. In this dynamic environment, the Executive Assistant must demonstrate exceptional organizational skills and attention to detail while collaborating with various departments to facilitate effective communication and drive company objectives forward.

Responsibilities of the Executive Assistant:

• Manage and maintain executives’ schedules, including board meetings and fundraising events.
• Coordinate and direct office services to support executives.
• Plan and execute special events, including luncheons, auctions, and donor engagement functions.
• Support strategic initiatives and project management tasks.
• Prepare correspondence, reports, and presentations for board and fundraising purposes.
• Liaise with board members, donors, and stakeholders to ensure effective communication.
• Conduct research and compile data for executive and board review.
• Maintain discretion and confidentiality in all matters.
• Greet visitors and determine appropriate access to executives.
• Prepare agendas and arrange logistics for meetings.

Required Experience/Skills for the Executive Assistant:

• Minimum 3 years of experience in executive support or board liaison roles.
• Strong organizational and project management abilities.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite and event planning software.
• Ability to coordinate multiple projects and meet deadlines.

Preferred Experience/Skills for the Executive Assistant:

• Experience supporting nonprofit boards or fundraising teams.
• Familiarity with donor management systems.
• Prior involvement in event planning for nonprofit organizations.
• Experience supporting strategic initiatives or Chief of Staff functions.
• Ability to build effective relationships with board members and donors.

Education Requirements:

• Associate’s degree or higher preferred.
• Additional certifications in nonprofit management or fundraising are a plus.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO