Legal Administrative Assistant

Our client is a law firm in Boston. They have a culture built around respect and opportunity for their employees and promote an environment of equity and inclusion. People and community are a top priority for this team. Currently, they are looking to expand their team by hiring a Legal Administrative Assistant.

Salary/Hourly Rate:

$95k – $110k

Position Overview:

The Legal Administrative Assistant provides support to attorneys and legal professionals pertaining to all aspects of the litigation practice area. This role involves complex document production, heavy administrative functions, and client contact, requiring a high degree of administrative and technical skills. 

Responsibilities of the Legal Administrative Assistant:

• Provides comprehensive legal and administrative support to attorneys.
• Manages attorney calendars, schedules, and critical deadlines.
• Enters attorney time and billing data accurately into the accounting system.
• Responds promptly to requests for opening new matters.
• Prepares client invoices and processes relevant payments.
• Prepares and files Information Disclosure Statements (IDS) and related documents.
• Maintains organized and up-to-date electronic files for patent applications.
• Reviews incoming mail (electronic and paper) and proactively takes appropriate follow-up actions.
• Updates and maintains accurate client contact details and reporting instructions.
• Reviews attorney docket reports and sends reminder emails regarding upcoming deadlines and non-extendable tasks.
• Oversees, tracks, and completes large-scale or long-term projects as assigned.

Required Experience/Skills for the Legal Administrative Assistant:

• Minimum of 3 years of experience in administrative support, legal assistance, and/or executive assistance is required.
• Advanced proficiency in Microsoft Office applications, including Word and Outlook, is required.

Education Requirements: 

• Bachelor’s degree is preferred.

Benefits:

• Health insurance, dental, and vision plans.
• Disability insurance.
• Life insurance.
• Travel and accident insurance.
• 401(K) plan.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO