Manager of Lease Administration

Our client is a leading commercial real estate firm specializing in property management, leasing, and investment services. They are looking to add a Manager of Lease Administration to their team.

Salary/Hourly Rate:

$90k – $100k

Position Overview:

The Manager of Lease Administration will play a critical role in overseeing all aspects of lease administration for our client’s commercial real estate portfolio. This individual will ensure accuracy and compliance with lease terms, manage lease documentation, and collaborate closely with internal teams and external stakeholders. This role will oversee a team of 2 direct reports.

Responsibilities of the Manager of Lease Administration:

• The Manager of Lease Administration will oversee the preparation, execution, and maintenance of lease documents, including leases, amendments, renewals, and terminations.
• Ensure all lease documentation is accurate, complete, and compliant with company policies and legal requirements.
• The Manager of Lease Administration will maintain organized electronic and physical lease files for easy accessibility and reference.
• Monitor lease terms and conditions to ensure compliance with contractual obligations, including rent escalations, lease expirations, and tenant obligations.
• Proactively identify and address any discrepancies or issues related to lease terms and conditions.
• The Manager of Lease Administration will work closely with legal counsel and Property Management teams to resolve lease-related disputes and issues.
• Serve as a primary point of contact for tenants regarding lease-related inquiries, including rent payments, lease terms, and lease interpretation.
• The Manager of Lease Administration will foster positive tenant relationships through clear communication and prompt resolution of lease-related concerns.
• Collaborate with property management teams to address tenant requests and concerns promptly and professionally.
• Coordinate with the Accounting teams to ensure accurate and timely billing of rent, operating expenses, and other tenant charges.
• The Manager of Lease Administration will review and analyze lease-related financial data, including rent rolls, lease abstracts, and occupancy reports.
• Assist in the preparation of annual operating budgets and forecasts by providing lease-related information and analysis.
• Identify opportunities to streamline lease administration processes and enhance operational efficiency.
• The Manager of Lease Administration will develop and implement best practices and standardized procedures for lease administration tasks.
• Stay abreast of industry trends and technologies to improve lease administration practices continuously.

Qualifications for the Manager of Lease Administration:

• CAM and Tax reconciliation experience.
• Minimum of 5 years of experience in commercial real estate lease administration, preferably in a managerial or supervisory role.
• Strong understanding of commercial lease terms, legal documents, and lease administration processes.
• Excellent organizational skills with a keen attention to detail and accuracy.
• Proven ability to effectively communicate and collaborate with internal and external stakeholders.
• Proficiency in Microsoft Office Suite and lease management software (e.g., MRI and Yardi).
• Knowledge of real estate accounting principles and financial analysis.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Professional designation such as Certified Lease Administrator (CLA) or similar is a plus.

Education Requirements:

• Bachelor’s degree in Business Administration, Real Estate, Finance, or a related field.

Benefits:

• Medical, dental, and vision.
• 401k match.
• 3 weeks PTO with 5 sick days.