Office Assistant

Our client is seeking an Office Assistant for a fast-paced Office Manager who will handle all aspects of running the day-to-day operations of the office as well as certain property management tasks. This role will report to senior partners of the Company and play a pivotal role in helping the company run smoothly.

Salary/Hourly Rate:

$25 – $30/hr

Position Overview:

The Office Assistant will play a crucial role in maintaining an organized and efficient office. This position will be play a big part of the company and give opportunity for growth. The Office Assistant must be self-reliant, good at multi-tasking and have strong communication skills. This role is perfect for an organized and detail-oriented individual.

Responsibilities of the Office Assistant:

• General administrative duties, including supporting senior management members as needed
• Greeting office guests and answering phones, taking accurate and complete messages and/or transferring calls to appropriate individuals
• Assisting office personnel with all administrative tasks such as copying, scanning, preparing mailings (including FedEx and certified mail), accepting mail and packages
• Creating and maintaining office files, both paper-based and electronic
• Creating and maintaining office and employee contact information (contractors, tenants, brokers, etc.)
• Keeping track of office and building supplies and ordering supplies as needed
• Overseeing all office IT functions and coordinating with outside IT support, including scheduling repairs and maintenance of phone system, computers, and other office equipment
• Assisting in HR Administration, including employee attendance and PTO tracking
• Assisting in preparing and mailing rent bills and accepting rent payment
• Assisting with updating property record summaries
• Scheduling service appointments and scheduling access to tenant spaces as needed
• Assisting the property management team with marketing available properties, including updating company website and property listings for e-mail distribution, sending listing sheets on available properties to brokers and referring inquiries to appropriate internal personnel and coordinating broker access to available properties
• Assuming additional responsibilities and perform special projects as needed or directed

Qualifications for the Office Assistant:

• 2+ years of work experience in a professional office environment and previous Office Manager/Administrative Assistant experience
• Comfort with Microsoft Word, Excel, Outlook, PowerPoint is required
• Must be highly organized and detail oriented as well as willing to roll up sleeves and take personal ownership for assigned tasks; strong written and verbal skills are a must
• Must be able to work cooperatively and collaboratively with all employees and external vendors

Education Requirements:

• Bachelor’s degree is required

Benefits:

• Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)