Office Assistant

Our client is a leading provider of mortgage loan solutions, dedicated to helping individuals and families achieve their dream of homeownership. They pride themselves on commitment to excellent customer service and our supportive team environment. Our client is seeking a highly organized and detail-oriented Office Assistant to join their team.

Salary/Hourly Rate:

$40k

Position Overview

The Office Assistant will play a crucial role in ensuring the smooth operation of our office, supporting our staff, and maintaining a productive and efficient work environment. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to handle multiple tasks simultaneously.

Responsibilities of the Office Assistant:

• Office Administration: Manage day-to-day office operations, including ordering supplies, maintaining office equipment, and ensuring the office environment is clean and organized.
• Staff Support: Assist with onboarding new employees, maintaining employee records, and coordinating training sessions.
• Scheduling and Coordination: Manage calendars, schedule meetings, and coordinate office events and activities.
• Customer Service: Serve as the first point of contact for clients and visitors, providing exceptional customer service and directing inquiries to the appropriate team members.
• Communication: Facilitate internal and external communication, including drafting and distributing emails, memos, and other correspondence.
• Record Keeping: Maintain accurate records and files, both electronic and physical, ensuring confidentiality and compliance with company policies.
• Budget Management: Assist in budget preparation and expense tracking, ensuring efficient use of office resources.
• Problem Solving: Address and resolve any office-related issues promptly and effectively.

Required Experience/Skills for the Office Assistant:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

Preferred Experience/Skills for the Office Assistant:

• Knowledge of the mortgage loan industry is a plus, but not required.

Education Requirements:

• High school diploma is required.

Benefits:

• Medical, dental, and vision.
• 401K.
• PTO.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO