Office Coordinator

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a fast-growing global tech company specializing in AI-powered solutions for business process optimization. Their platform helps major organizations improve efficiency through data-driven insights. With a strong international presence and continued expansion, they’re now hiring an Office Coordinator for their Redwood City office.

Salary/Hourly Rate:

$25/hr

Position Overview:

The Office Coordinator will manage the front desk and take lead in the office event scheduling and planning. This Office Coordinator position offers opportunity for long-term growth. We are looking for a candidate with a warm demeanor and friendly attitude to manage the front desk of a cutting-edge advertising firm. This is a great opportunity for a recent college graduate looking to get your foot in the door of a trendy high scale company with plenty of opportunity for growth!

Responsibilities of the Office Coordinator:

• Manage a welcoming and efficient reception function for an office of 50 employees.
• Answer the telephone line and direct callers.
• Proactively manage meeting activity in conference rooms, maintain schedules, and coordinate with building security for guests.
• Support the effective and organized day-to-day operation of the office.
• Manage office supplies (inventory and ordering) and coordinate service vendors (phone, email, etc.).
• Process incoming and outgoing mail and shipments.
• Oversee housekeeping tasks, in shared office spaces like the kitchen and supply room.
• Lead the coordination of key recurring meetings or events.
• Work with leadership for calendar management and event scheduling.
• Assist with arranging logistics for handouts, presentations, and food, attending meetings, and taking notes to prepare formal written meeting.
• Take on project management responsibilities for company outings and events.

Required Experience/Skills for the Office Coordinator:

• Experience as a Receptionist, Front Office Representative, Office Coordinator, or similar role.
• Proficiency in Microsoft Office Suite.
• Ability to multitask and time-management skills.

Education Requirements:

• High school diploma or GED required.

Benefits:

• Medical.
• Dental.
• Vision.
• 401k.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO