Office Coordinator

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client, a leading financial firm known for its dynamic portfolio and collaborative culture, is seeking an Office Coordinator to support their growing team. The Office Coordinator will play a crucial role in the daily operations of the company, ensuring a smooth and efficient office environment. This is an open-ended opportunity, with the potential to become temp-to-hire based on performance and organizational needs.

Salary/Hourly Rate:

$25/hr

Position Overview:

The Office Coordinator will provide administrative and operational support to brokers and internal staff, managing office logistics, scheduling, and communications. The ideal Office Coordinator is detail-oriented, proactive, and thrives in a professional, client-facing setting. This role offers the chance to be an integral part of a fast-paced real estate team.

Responsibilities of the Office Coordinator:

• Serve as the primary point of contact for office-related needs.
• Provide administrative support to brokers, managers, and office staff.
• Maintain calendars, coordinate meetings, and arrange conference room scheduling.
• Order office supplies and manage inventory to ensure smooth daily operations.
• Greet clients, vendors, and visitors while maintaining a professional front desk presence.
• Assist with document preparation, filing, and digital record management.
• Coordinate incoming and outgoing mail, deliveries, and messenger services.
• Support internal communications and team coordination.
• Track and maintain office procedures and operational checklists.
• Take on special projects and additional responsibilities as assigned.

Required Experience/Skills for the Office Coordinator:

• 2+ years of experience in an office coordinator, administrative, or front office role.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Professional demeanor and ability to work with discretion.
• Ability to work independently and as part of a team.

Preferred Experience/Skills for the Office Coordinator:

• Previous experience in financial services.
• Experience working in a fast-paced, client-facing business environment.

Education Requirements:

• Bachelor’s degree is required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO