Office Manager

Our client is a global outsourced investment office acting for highly regarded endowments and foundations, senior investment professionals, and sophisticated ultra-high-net-worth families. They build long-term bespoke portfolios for their clients that invest across various traditional and alternative asset classes, with exposures built bottom-up through deep asset manager partnerships. Currently, they are looking to add an Office Manager to their team.

Salary/Hourly Rate:

$95k – $110K plus Bonus & Profit Sharing

Position Overview:

The Office Manager will run the Boston office on a day-to-day basis, be an active member of the Business Operations team, and be responsible for all office events and logistics. The role requires someone hands-on, a strong communicator, and well-organized.

Responsibilities of the Office Manager:

• Supervise the Business Operations team to ensure the Boston office runs smoothly.
• Assist with the logistics and planning for any external client or manager meetings.
• Ensure the office is always kept clean and tidy, and help with other administration tasks.
• Lead office projects.
• Track all key tasks to ensure deadlines and budgets are met.
• Oversee invoice payment runs and ensure all invoices are paid.
• Track vendor expenses and travel costs and supervise weekly grocery and supply orders.
• Troubleshoot employee issues with Concur and Atlas.
• Travel Plan and execute social events.
• Manage the schedules for a few Boston-based Partners and Managing Directors.
• Arrange travel and accommodation for business travel.
• Organize logistics for meetings and ensure the Partners are prepared for meetings.

Qualifications for the Office Manager:

• Very strong organizational and administrative skills in a fast-paced environment.
• Able to manage multiple tasks at once.
• Strong communication skills.
• Excellent attention to detail.
• High degree of professionalism and interpersonal skills.
• Strong demonstration of Microsoft Excel, Word, and PowerPoint skills.
• Strong interpersonal and customer service skills, and excellent telephone manner.
• Team player who is willing to do whatever it takes to contribute to the success of the business.

Education Requirements:

• Bachelor’s degree and 4 – 5 years of relevant experience.
• Strong GPA and SAT.

Benefits:

• Medical, dental, and vision insurance.
• Short and long-term disability insurance.
• Life insurance.
• Flexible spending accounts.
• Commuter benefits.
• Paid time off.
• 401(k) plan with employer matching.
• The Firm also supports global philanthropy via a charity program and volunteer day.
• A variety of wellness and social events.