Project Administrator

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a Florida-based non-profit dedicated to advancing healthcare across the state. They provide educational resources, advocacy initiatives, and professional networking opportunities for healthcare professionals, including physicians, nurses, pharmacists, and administrators. The organization’s mission focuses on enhancing patient outcomes through collaboration, education, and advocacy within the healthcare community. Currently, they are looking to add a Project Administrator to their team.

Salary/Hourly Rate:

$25/hr – $28/hr DOE 

Position Overview:

The Project Administrator is essential in ensuring the smooth planning and execution of projects, programs, and events for a respected nonprofit healthcare organization. This role requires a highly organized, proactive, and detail-oriented professional with strong coordination and administrative skills, as well as proficiency in Microsoft Office. The ideal candidate is a self-starter who can manage timelines, logistics, and communications effectively across diverse stakeholders, including busy professionals who volunteer their time.

Responsibilities of the Project Administrator:

• Actively manage project timelines, schedules, deliverables, and documentation to ensure seamless execution.
• Prepare meeting agendas, document minutes, and track action items to support follow-through and accountability.
• Support financial activities, including budget monitoring, invoice processing, and expense reconciliation.
• Foster a collaborative work environment by assisting colleagues to meet the evolving needs of the organization and its members.
• Contribute to the creation of meeting materials, PowerPoint presentations, reports, and professional correspondence.
• Plan and coordinate meetings and events, virtual, in-person, and hybrid, including logistics, materials preparation, and attendee engagement.

Required Experience/Skills for the Project Administrator:

• Proficient in Microsoft Office Suite, especially Excel, Outlook, Word, and PowerPoint.
• Skilled at managing multiple projects simultaneously while maintaining a high level of accuracy and attention to detail.
• Minimum of 3 years of experience as a Project Administrator or related title. 
• Highly self-driven, reliable, and effective, working both independently and as part of a team.

Preferred Experience/Skills for the Project Administrator:

• Medical experience is not required, but is a plus. 

Education Requirements:

• Associate’s degree or relevant work experience is required.

Benefits: 

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO