Project Billing Specialist

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a global non-profit that specializes in public health programs. Their team is now looking for a Project Billing Specialist.

Salary/Hourly Rate:

$23/hr – $25/hr

Position Overview:

The Project Billing Specialist is responsible for preparing and submitting accurate invoices in line with internal schedules and client guidelines. This role involves resolving billing questions, reviewing project contracts to ensure proper setup, and working with cross-functional teams to gather the information needed for invoicing. The specialist also assembles complete invoice packages including time entries, expenses, and required forms while maintaining compliance with internal policies and external regulations.

Responsibilities of the Project Billing Specialist:

• Communicate with project leads on billing changes and contract updates.
• Prepare and submit accurate invoices with required documentation.
• Upload invoices to client portals as needed.
• Follow internal approval processes before billing submission.
• Resolve billing issues and project discrepancies.
• Compile invoice packets with timesheets, expenses, and forms.
• Review contracts to ensure accurate billing setup.
• Verify project setup aligns with contract terms.
• Conduct billing reviews at project close.
• Support internal and external audits.
• Maintain organized billing records and schedules.
• Collaborate with teams to address invoicing variances.
• Ensure compliance with client billing terms.
• Assist with month-end close tasks.
• Track billing milestones and deadlines.

Required Experience/Skills for the Project Billing Specialist:

• Minimum of 2 years of experience in billing.
• Experience working in Microsoft Excel.
• Experience managing multiple billing project or programs concurrently.

Preferred Experience/Skills for the Project Billing Specialist:

• Proficiency in Microsoft Office Suite.
• Experience working in NetSuite or Salesforce, preferred.
• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to work effectively both independently and as part of a team.

Education Requirements:

• Bachelor’s degree preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO