Administrative Assistant

Our client is a family-owned and multi-generational enterprise with 400+ operations in 30+ countries. The firm partners with Management teams who share a deep focus on customer and employee experience to create lasting value. The portfolio spans 200+ brands across eight verticals, including Agriculture, Aviation & Transportation, Financial & Professional Services, Hospitality & Entertainment, Manufacturing, Marine, Media & Marketing, and Real Estate. Currently, they are looking to add an Administrative Assistant to their team.

Salary/Hourly Rate:

$50k – $55k

Position Overview:

The Administrative Assistant will provide executive administrative support to Legal and Chief Officers, including managing schedules, travel, financial reporting, and office operations. 

Responsibilities of the Administrative Assistant:

• Manage calendars while coordinating internal and external meetings. 
• Arrange detailed domestic travel itineraries, including flights, ground transportation, and accommodation.
• Prepare reports in Microsoft Excel to support leadership and team initiatives.
• Maintain organized contact lists, databases, and digital filing systems to ensure information accuracy and accessibility.
• Assist with general accounting and administrative processes, including tracking invoices, managing payables, and organizing financial documentation.
• Assist with general office management and reception duties.

Required Experience/Skills for the Administrative Assistant:

• 2+ years of administrative or executive support experience, preferably within private equity, finance, or a multi-entity organization.
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and PDF tools.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment. 

Preferred Experience/Skills for the Administrative Assistant:

• Banking or financial experience is preferred. 

Education Requirements:

• Bachelor’s degree or equivalent experience is required.

Benefits:

• Competitive benefits package after 30 days.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO