Executive Assistant

Our client is a well-regarded science museum located in Corona, Queens. The museum features more than 400 hands-on exhibits that explore topics such as biology, chemistry, physics, and engineering. Our client focuses on interactive learning, encouraging visitors—especially students and families—to experiment and discover scientific concepts through play and exploration. Our client offers educational programs, demonstrations, and community initiatives that promote STEM learning for people of all ages. They are seeking a dedicated and professional Executive Assistant to support their Executive team.

Salary/Hourly Rate:

$30/hr – $35/hr DOE

Position Overview:

The Executive Assistant will be the professional who provides high-level administrative support to senior executives, such as the CEO. The Executive Assistant will manage schedules, coordinate meetings, organize travel arrangements, and handle communications on behalf of the executive. The ideal candidate will also help prepare reports, presentations, and important documents while ensuring daily operations run smoothly.

Responsibilities of the Executive Assistant:

• Provide day-to-day executive administrative support to the C-suite and senior leadership.
• Manage multiple calendars, prioritize meetings, and coordinate internal/external engagements.
• Handle confidential communications, board materials, and executive-level correspondence.
• Book and manage global travel logistics, including flights, hotels, and ground transportation.
• Prepare polished presentations, reports, and talking points for meetings and events.
• Liaise with clients, investors, and internal stakeholders with professionalism and discretion.
• Track key initiatives and assist with project deadlines, deliverables, and follow-ups.
• Submit expense reports and reconcile transactions promptly.
• Support event planning and internal coordination for executive off-sites and investor events.
• Maintain a pulse on shifting priorities and anticipate the needs of the Executive team.

Required Experience/Skills for the Executive Assistant:

• 5+ years of Executive Assistant experience.
• Proven track record of managing complex executive workflows and multiple priorities.
• Exceptional communication and organizational skills.
• Proficiency in Microsoft Office Suite (especially Outlook, Excel, and PowerPoint).
• Ability to maintain confidentiality, sound judgment, and discretion in a high-pressure setting.

Preferred Experience/Skills for the Executive Assistant:

• Experience working with board members, investors, and senior-level clients.

Education Requirements:

• Bachelor’s degree is required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy.

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO